How To Set Up Rules For Outlook

If your inbox is a mess, there are many ways you can manage information technology through Outlook. While nosotros've already discussed how yous tin can use folders, filters, and categories, these are all after the fact changes, in one case your e-mail gets to yous. If you lot really want a make clean inbox, you tin can set upwardly Rules in the Outlook app in Windows 10 to automatically move, flag, and respond to email messages. Here's a expect at how.

Creating a rule from a message

Outlook Creating New Rules

I of the easiest ways to create a dominion in Outlook is through one of your letters. Y'all tin get started past right-clicking the message, choosingRules, and then choosing to Create Rule. At that place will be some conditions that you can choose from, but you lot also tin find additional ones by clicking Advanced Options. As an case and default scenario, you tin can configure Outlook to move messages of that title or sender to a folder, just choose the checkbox for Field of study contains, and and then the checkbox for Move the item to a folder.

There are many rules which we're about to explain in the side by side section. But, one time you lot're satisfied, you tin choose one. And then, click OK.After that, you lot can choose to use the rule correct abroad. Merely choose Run this new rule now on messages already in the current folder checkbox, and so select OK. Yous should run into that the message will now move to the binder y'all selected.

Creating a rule from a template

Outlook Rules Wuzard

In addition to creating a rule from a bulletin, you too tin create a rule from a template, also. To do this, select theFile menu and then chooseManage Rules & Alerts. Yous'll then want to clickNew Rule. From at that place, select a template. There are various templates you lot tin can choose for staying organized, staying up to date. There'southward even one that you lot tin choose from scratch, too.

Staying Organized templates tin help you motility messages, flag letters. Staying Upwardly to Date templates can help you display mail from someone in an alert window, or play a sound, or ship an alert to your phone.

In this example, we'll selectFlag messages from someone for follow-up. You'll want to click the template, edit the description by clicking on the underlines values, changing them, and clicking OK. After that, you'll want to selectNext, select the conditions, add together in relevant information, and then clickNext. You tin then finish the prepare up by naming it, reviewing information technology, and selectingFinish.

Notes on rules

At that place are two types of rules in Outlook. The offset is server-based, and the second is client-only. Server-based rules run on your mailbox on the server whenever Outlook isn't running. They apply to letters that first get to your inbox, and the rules don't run until they go through the server. Client-only rules, meanwhile, run only on your calculator. These are rules that run in Outlook instead of your server, and will merely run when Outlook is running. Yous tin can learn more about the differences on Microsoft's support page.

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